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"Bhai, mera kitna baqi hai?"
Twenty times a day, and every answer needs someone to open a file. Meanwhile the defaulters who aren't calling are the ones costing you money.
ESASOFT Real Estate ERP
From plot booking to final registry — one system runs your entire housing scheme.
Everything from generating sales leads and booking plots, to instalment plans, late-payment fines, receipts, agent commissions and a full double-entry accounting system — so your sales team, accounts team and management all work from the same, always-accurate numbers. Your buyers get their own portal; you get live reports.
20+Built-in reports
∞Projects & plots
150+Automated tests
3Reminder channels
What it is
Built for how Pakistan actually sells property
A complete management system for property developers, housing schemes and real estate marketing companies. Biana/mashroot tokens, post-dated cheques, transfer letters, registry and stamp duty, CNIC-based records and Pakistani rupee formatting are all standard — not add-ons bolted onto foreign software.
The daily reality
A sales register in one file. Accounts in another. Balance sheet… somewhere.
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Two salesmen. One plot.
Without a single live inventory board, "what's left?" has a different answer depending on who you ask — and the afternoon it goes wrong is very expensive.
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Month-end is a rebuild, not a review
Receipts in one place, expenses in another, commissions worked out by hand — and the accountant reconstructing the month from scratch every time.
Core modules
What's inside the Real Estate ERP
Every feature listed here was verified in the product. What's pending activation is listed honestly at the bottom of this page.
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Sales & Customers
From the first token to the final registry
- Customer managementA complete profile of every buyer — CNIC, contact details, nominee, documents and full payment history — so nobody digs through files or WhatsApp to answer a question.
- Instalment plansBuild a payment plan in seconds — down payment, monthly or quarterly instalments, balloon payments or lump sum — and print the full schedule for the customer to sign.
- Plan templatesSet your standard plans and fine rules once; every new booking reuses them, so two salesmen can never quote two different plans by mistake.
- Payment collection & receiptsRecord a payment in one screen and the system issues a numbered receipt, updates the balance and posts the accounting entry — no separate register, no end-of-day reconciliation.
- Automatic late-payment finesCalculated exactly as per that customer's signed plan (grace days, fixed or percentage, daily accrual), keeping fine money completely separate from instalment money in every report.
- Fine waiver approvalsStaff can request a waiver, but only an authorised manager can approve it — waivers are recorded, never quietly deleted.
- Customer ledger & statementsA bank-style running statement showing every charge, payment, fine and adjustment — the single document that ends most customer disputes.
- Booking tokens (biana / mashroot)Records advance booking money as a proper deposit, not income — then converts it into a plan, refunds it, or forfeits it. Token money never inflates your sales figures.
- Post-dated cheques (PDC)A live register of every cheque you're holding, with alerts for cheques due this week, cheques presented, and cheques that bounced along with bank charges.
- Property transfersOwnership transfer from one buyer to another — checks that dues are cleared (or carries the balance forward), collects the transfer fee and prints the transfer letter.
- Cancellations & refundsCancel under your own written policy, see the exact refund and deduction before you commit, free the plot for resale, and reverse the accounting automatically.
- Registry / stamp-duty fees & documentsGovernment charges recorded separately from sale price; CNIC copies, allotment letters, agreements, NOCs and title deeds stored against each customer.
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Lead Generation & CRM
Facebook leads land in the system the moment someone submits
- Facebook lead captureLeads from your Facebook lead-form ads arrive directly — no downloading spreadsheets, no leads going cold overnight.
- Automatic lead assignmentDistributes new leads to your sales team by project interest, by lightest workload, or in rotation — so no lead sits unclaimed.
- Sales pipeline (Kanban board)A drag-and-move board showing exactly where every enquiry stands, from new lead to booked sale.
- Configurable lead stagesRename your pipeline stages or add your own to match how your team actually sells, without a developer.
- Follow-up remindersLeads whose follow-up date has passed flag in red and today's in amber, so promised call-backs actually happen.
- Agent-only view & activity historyEach salesperson sees only their own leads, and every call, visit and note is logged — so a staff handover loses nothing.
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Projects, Plots & Inventory
One colour-coded board is the single source of truth
- Project managementMultiple housing schemes or towers side by side, each with its own plots, blocks, plans, budget and reports.
- Property / plot recordsEvery plot with its block, size, category, rate and price history — so nobody sells at last year's rate by accident.
- Plot inventory boardA colour-coded visual board of your whole scheme — available, sold, tokenised, reserved or defaulted — so your team can answer "what's left?" instantly.
- Interactive plot mapPlace your plots on a visual site layout and print it, giving customers a real map instead of a hand-drawn sketch.
- Blocks & phasesOrganise a scheme into blocks, phases or floors so pricing and reporting stay meaningful as the project grows.
- Construction milestones & progressTrack construction stage by stage with photos and percentage completion, so management knows the real position on site.
- Public progress pageA shareable link showing verified construction progress and photos to customers and investors — builds trust and cuts down "what's the status?" calls.
- Project budgetSet a budget per project and compare it against actual spending, so cost overruns are caught early.
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Accounts & Finance
A real double-entry engine — not "export to Excel for your accountant"
- Full double-entry accountingEvery receipt, payment, commission and refund posts its own journal entry automatically, so your books are always balanced without a separate accounting package.
- Chart of accountsA ready-made real-estate chart of accounts you can extend — no accountant needed for day-one setup.
- Vouchers (journal, cash, bank, receipt, payment)All in one register. Once posted, a voucher can only be reversed — never quietly edited — which is exactly what auditors want to see.
- General expenses & cash/bank handlingOffice rent, utilities, fuel and marketing posted to the right head; every collection marked cash or bank at the moment it's recorded.
- Sales commissionCalculates each agent's commission automatically as customer payments come in, using your own rate rules per project or property type, then handles the payout.
- Customer referral rewardsPays existing customers a fixed or percentage bonus for referring a buyer, tracked and paid out just like a commission.
- Investor & partner managementEach investor's capital, ownership share and full ledger, with profit distributions calculated and paid — tax deduction handled — on a two-step approve-then-pay basis.
- Vendor & purchase managementPurchase orders, vendor bills, part payments and vendor ageing — so you always know what you owe your contractors and suppliers.
- Material / store managementConstruction material received, issued and consumed per project, with stock and cost reports, to control site-level wastage and pilferage.
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Customer Self-Service Portal
Login with a mobile number and an OTP — no passwords to forget
- My plan & payment scheduleCustomers see their own plan, what's paid, what's due and when — which dramatically cuts "how much do I owe?" calls to your office.
- Download receiptsEvery receipt available as a PDF, any time, without your staff having to search and resend.
- Account statementCustomers view their complete ledger themselves, which builds trust and reduces disputes.
- Construction progressBuyers see live progress and photos of the project they've invested in.
- Online paymentCustomers pay an instalment from the portal, and the payment posts straight into your accounts with a receipt.
- Completely isolated loginThe staff system and the customer portal are two separate secure logins, so customers can never reach internal data.
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Communication & Automation
Your recovery runs itself, so your team can focus on selling
- Automated payment remindersWhatsApp, SMS and email reminders before an instalment is due and again when it's overdue — chasing every customer automatically, instead of one person on one phone.
- Message templatesWrite your reminder messages once with auto-filled customer name, amount and due date; the system personalises every message.
- Bulk broadcastSend an announcement to a filtered group — a whole project, only defaulters, or only active plans — in one go.
- In-app announcementsPost notices for your own staff that appear as a banner and bell notification when they log in.
- Delivery logShows what was sent to whom and whether it was delivered, so "I was never informed" can be answered with a record.
- Owner's daily summary emailEvery morning the owner gets today's collection, dues, overdues and new bookings by email — without logging in.
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Reports & Business Intelligence
20+ reports, all filterable and exportable
- Collection & receivablesCollection, receivables, overdue ageing, fine income, commissions, customer statements, vendor payables and ageing, project profitability, stock and cost.
- Receivables ageingSplits everything owed to you into current, 1–30, 31–60, 61–90 and 90+ days by customer — so recovery effort goes where the money actually is.
- Standard financial statementsTrial Balance, Profit & Loss, Balance Sheet, Cash Flow and General Ledger, ready for your auditor or your bank.
- Analytics dashboardSix widgets: monthly collection vs target, six-month cash-flow forecast, agent leaderboard, defaulter risk ranking, project-wise profitability and lead conversion funnel.
- Excel & PDF exportAlmost every report downloads as Excel or a print-ready PDF, so nothing has to be retyped.
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Staff, Control & Security
Audit-grade controls throughout
- Employees, attendance & payrollFull staff records with numbering, designation and project assignment; daily attendance feeding straight into salary runs, with the expense posted to accounts automatically.
- Sales agent managementIn-house and outside agents, their commission rates and their linked logins.
- Role-based accessFive ready-made roles — Owner, Admin, Accountant, Project Manager and Sales Agent — so each person sees only what their job needs.
- Activity log & force logoutWho created, changed or deleted anything, with time and device; see who is logged in right now and log out any device instantly.
- Nothing is ever truly deletedFinancial records are archived, never erased, so a deleted receipt can always be traced. Plus automatic nightly backups.
- Branding & receipt customisationYour company details, logo and brand colours on the system and on printed receipts, with your own receipt prefix, header and footer text.
See it
Screens from the running system
Not mockups — these are live screens from a deployed installation.
Key benefits
What actually changes in your office
Nine things developers and housing schemes tell us made the difference.
- Stop revenue leaking. Every instalment, fine, token and transfer fee is tracked to a numbered receipt — nothing collected can go unrecorded.
- Your books close themselves. Because accounting entries are created automatically as you work, month-end becomes a review instead of a rebuild.
- Chase every defaulter automatically. WhatsApp, SMS and email reminders go out on schedule to every customer, not just the ones someone remembered to call.
- Know your real position, today. Live collection, dues, ageing and project profitability — instead of a spreadsheet that's already a week old.
- Cut the "how much do I owe?" calls. Customers check their own plan, statement and receipts in the portal, day or night.
- Protect yourself from internal fraud. Role-based access, an activity log of every change, posted vouchers that can't be edited, and records that are never truly deleted.
- Never double-sell a plot. One colour-coded inventory board is the single source of truth for what's available, tokenised, sold or defaulted.
- Pay agents and investors correctly. Commissions, referral bonuses and investor profit shares are calculated from actual collections, with approval before any money moves.
- Built for how Pakistan actually sells property. Biana/mashroot tokens, PDCs, transfer letters, registry and stamp duty, CNIC records and rupee formatting — all standard.
Why this ERP
Most systems in this market are a customer register with a payment list bolted on
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A real double-entry accounting engine inside
Actual vouchers, chart of accounts, Trial Balance, P&L, Balance Sheet and Cash Flow generated from your sales activity. Most competitors have no accounting at all.
2
Fine money kept structurally separate
Late fines post to their own income head and never contaminate collection reports — most systems lump them together, which quietly corrupts every sales figure.
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Payment plans are frozen at signing
Each customer's plan and fine rules are copied at booking, so changing your standard template later can never retroactively alter an existing customer's dues.
4
A full customer portal with OTP login
Plan, statement, receipts, construction progress and online payment. Most local real estate software offers the buyer nothing at all.
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Investor capital with profit distribution
Including tax deduction and a two-step approve-then-pay control, so no money moves on one person's click.
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Automated multi-channel recovery
WhatsApp, SMS and email reminders on a schedule, plus filtered bulk broadcast to defaulters only.
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Facebook Lead Ads captured and auto-assigned
To the right salesperson by project interest, workload or rotation — the moment the form is submitted.
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Pakistan-specific transactions as first-class features
Biana/mashroot tokens as proper liabilities, the full PDC lifecycle including bounce charges, transfer with dues-clearance rules, and registry kept separate from sale price.
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Runs on inexpensive shared hosting
Enterprise depth without an enterprise server bill.
Who it's for
Best suited for
🏘️ Housing scheme & society developers
Selling plots on instalments across multiple blocks and phases.
🏗️ Developers & builders
Apartment, tower and commercial projects sold on payment plans.
📣 Marketing & sales companies
Running Facebook lead campaigns with commission-based sales teams.
💼 Land & plot investment companies
With investor/partner capital and profit distribution.
📝 Property management & transfer offices
Handling ownership transfers, dues clearance and registry work.
🌾 Farmhouse & mixed-use schemes
Commercial plazas and any project sold on a long-term instalment plan.
One company, unlimited projects
The system is built for one company running unlimited projects, blocks and plots — with consolidated company-level accounts across all of them. It is not a multi-company / multi-tenant platform.
User roles
Who uses it, and what they can touch
| Role | Who this is | What they can do |
|---|---|---|
| Super Admin (Owner) | Company owner / director | Full access to everything, including settings, users, investors, activity log and active sessions. |
| Admin | General manager / office head | Day-to-day running of the whole system — customers, plans, payments, projects, staff, reports and settings. |
| Accountant | Accounts / finance staff | Payments, receipts, vouchers, expenses, commissions, referrals, cheques, tokens, registry fees, payroll and all financial reports. Cannot manage projects or staff records. |
| Project Manager | Site / construction in-charge | Projects, plots, construction progress, materials, vendors, purchase orders, employees and attendance. Kept out of sales money and accounting. |
| Sales Agent | Salesperson / marketing staff | Only their own leads, plus customers, plans, payments and the plot inventory board they need to sell. Cannot see other agents' leads or company accounts. |
| Customer (Portal) | Your buyer | Their own plan, schedule, receipts, statement, project progress and online payment — and nothing else. |
Under the hood
Technical highlights
Web-based, deploys anywhere
Runs in any browser on desktop, laptop, tablet and mobile. Works on ordinary shared web hosting, a private cloud server, or your own office server.
Multi-project
Unlimited projects, blocks and plots under one company account, with consolidated reporting across all of them.
Real-time reporting
Every report reads live data — there is no separate "posting" or "sync" step.
WhatsApp, SMS & email built in
WhatsApp Business (Meta Cloud API), Twilio or any HTTP SMS provider, and standard email — configured from a settings screen, not by a developer.
Facebook Lead Ads integration
Leads flow in automatically through Facebook's official connection.
Automatic scheduled jobs
Overdue marking, daily fine accrual, reminder sending, vendor bill ageing, nightly database backup and the owner's daily summary email all run on their own.
PDF & Excel output
Receipts, letters, statements and all major reports.
Two separate secure logins
A staff system and a completely isolated customer portal, so customers can never reach internal data.
Modern, maintained technology
Laravel framework with a Vue 3 interface and a MySQL database — supported by an automated test suite of 150+ tests covering the financial logic, so upgrades don't break your accounts.
FAQ
Developers ask us this
What is real estate ERP software?
Real estate ERP software runs your whole property business in one system — plot inventory, customer bookings, instalment plans, receipts, agent commissions and accounting — instead of separate registers, Excel files and WhatsApp groups. ESASOFT Real Estate ERP covers all of it, from the first Facebook lead to the final registry.
Can it handle plots sold on instalments?
Yes — instalments are the core of the system. You set the down payment and the monthly, quarterly, balloon or lump-sum schedule, and the software generates the full plan, tracks every payment, calculates late fines automatically as per that customer's own agreement, and prints receipts and statements.
Does it include accounting, or do I still need a separate accounting program?
Full accounting is built in. Every receipt, expense, commission and refund automatically creates its own double-entry voucher, and you can print a Trial Balance, Profit & Loss, Balance Sheet, Cash Flow statement and General Ledger straight from the system. You don't need a second accounting package.
Can my customers check their own balance and pay online?
Yes. Each customer gets a secure portal, logging in with just their mobile number and a one-time code. They can see their plan and outstanding dues, download receipts, view their full statement, follow construction progress, and pay an instalment online — which sharply reduces calls to your office.
Can it send automatic payment reminders on WhatsApp?
Yes. The system sends reminders on WhatsApp, SMS and email before an instalment falls due and again when it becomes overdue, at intervals you choose. Messages are personalised automatically with the customer's name, amount and due date, and every message sent is logged.
Can I manage more than one housing scheme or project in one account?
Yes. You can run unlimited projects, each with its own blocks, plots, payment plans, budget, staff and reports — and still see consolidated company-level accounts and profitability across all of them.
Can I control what my staff can see?
Yes. There are ready-made roles for Owner, Admin, Accountant, Project Manager and Sales Agent. Salespeople see only their own leads, accountants can't touch project records, and every create, change and delete is recorded in an activity log with the user's name, time and device.
Does it work on mobile, and does it need to be installed?
Nothing to install — it runs in a normal web browser on any computer, tablet or phone. It can be hosted on the cloud or on your own office server, whichever you prefer.
Being straight with you — what's pending
JazzCash online payments are fully integrated and tested but currently running against the sandbox — live merchant credentials must be entered before real customer payments work. Biometric fingerprint verification at payment is built with DigitalPersona reader support but runs in simulation mode until the physical reader is connected. Two-factor authentication for admin logins is planned, not built. No other payment gateway (bank, card, Easypaisa) is integrated, and there is no native mobile app — the system is mobile-friendly in the browser.
See it running on your own scheme.
Book a free demo and we'll set up a block of your plots, build an instalment plan, take a payment, print the receipt and show you the ledger — in one sitting.
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Call or WhatsApp+92 321 4510041
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Office135-J Main Broadway, Phase 6, DHA, Lahore Cantt
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HoursMonday – Saturday, 10:00 am – 7:00 pm